Resources | FAQs

Manage your work comp policy with confidence.

Click on a topic to see the list of frequently asked questions.

If you have additional questions please contact us or call 1.800.442.0593.

Work Comp Basics
Payment Plans
Work Comp Benefits
Claims Pay Portal for Worker Benefits
Classification and Payroll Reporting
Reporting and Managing Claims
Medical Care
Return to Work
Fraud
Audits
Work Comp Basics

You might. Specific coverage requirements vary by state, and generally depend on how many employees you have in your company. Visit our Basics of Workers Compensation page to find your state’s requirements.

It’s easy. Simply get in touch with your insurance agent, and let them know you’d like Previsor as your workers compensation carrier. They’ll take it from there. Don’t have an agent? Click here to find an agent near you.

Your workers compensation premium is calculated based on three factors:

  • Your company’s total payroll, often called remuneration as it includes all forms of compensation
  • Your employee job classifications
  • Your experience modification factor, or e-mod

Your e-mod, or experience modification factor, is one of the primary measurements we use to determine what you pay for coverage. It is calculated by the National Council on Compensation Insurance (NCCI) by comparing the expected losses within your industry with your actual losses. If your losses are lower than expected, your e-mod will be less than 1.00, which will reduce your premium. If they are greater than expected, your e-mod will be greater than 1.00, increasing your premium.

Most states use the NCCI’s e-mod calculation, but your specific calculation and e-mod eligibility requirements may vary.

Remuneration, common called payroll, is another key used in calculating your premium. It includes wages, commissions, bonuses, overtime pay, holiday pay, vacations and sicknesses, payment for piecework, value of housing, cafeteria plans and other forms of compensation.

The best way to control your premium cost is to build a safety culture in your organization and prevent injuries in the first place. Check out our safety resources as a starting point to helping your employees do their jobs safely – and with confidence.

If injuries do occur, managing claims costs can help you keep your e-mod low. Programs like telehealth and drug and alcohol testing can reduce the cost of claims and lower premiums over time.

The Certificate of Insurance, or COI, is evidence that your workers compensation is valid and currently protecting your employees. It shows the name of the certificate holder, the policyholder, insurance company, policy number, type of insurance coverage and policy effective dates. The COI will also indicate whether the owner is covered by the policy. It’s the certificate holder’s responsibility to ensure this certificate is up-to-date and signed.

Not always. For an injury to be covered under your workers compensation policy, the injury must arise from and have occurred within the scope of the employee’s job duties.

Under very specific conditions, yes. For occupational diseases to be covered by a work comp policy, the disease must have arisen out of the scope of the employee’s normal job duties. If work-related exposure is found to be main cause, and meets the requirements of an injury, it may be covered. If work is merely a triggering or precipitating factor, the condition will likely not be covered under a work comp policy.

Most states require workers compensation information to be posted in a common area. To download the posters required for your state, visit our virtual claims kit.

Payment Plans

Collecting collateral is necessary to protect us (as the insurer) from the risk of providing coverage for which a premium has not yet been collected. You will pay a premium on a period basis once your actual payroll for that period is determined. The collateral serves as a deposit for the coverage during this initial period.

To eliminate the collateral requirement we offer annual premium, installment, and new Auto EFT Monthly, or Auto EFT Quarterly payment plans. View our payment plans.

Yes. Previsor contracts with MEM for billing services including electronic funds transfer, or EFT. This allows you to quickly and securely pay your premium, and gives you the most payment plan options. View our payment plans or log in to your account to sign up.

Work Comp Benefits

Employees who suffer a disabling workplace injury or occupational disease exposure that temporarily prevents them from working may be eligible for temporary total disability, or TTD. TTD is generally awarded for the time employees receive treatment and are restricted from work by a physician. TTD benefits are typically two-thirds of an employee’s average weekly wage. Many states limit benefits to a certain amount per week, and number of weeks.

Workers compensation benefits are considered reportable but not taxable in most states. Please consult your tax professional for details.

The injured worker should contact Customer Care at 1.800.440.0593 as soon as they know about the change. Failure to notify us about changes related to the claim could result in delayed benefit payments.

Most of the time, we average the employee’s wages for the 13 weeks immediately preceding the injury to calculate an average weekly wage. However, there are exceptions, and this calculation can vary by state.

An injured employee’s prescription eligibility will be reviewed each month to ensure they are receiving the proper medications for recovery. Any changes to an employees’ condition or medication needs will be reported to the pharmacy by the physician.

Yes. The workers compensation statute calls for the payment of permanent partial disability (PPD) to compensate an injured employee for the permanent effects of a work-related injury. It is common for employees to have permanent partial disability, even if they can return to work full time.

Yes. The workers compensation statute calls for the payment of permanent partial disability (PPD) to compensate an injured employee for the permanent effects of a work-related injury. It is common for employees to have permanent partial disability, even if they can return to work full time.

The answer to this question may depend on your circumstance. Contact our Claims department for advice specific to your situation.

This will be determined on a case-by-case basis between you and Previsor. Generally, we are obligated to pay TTD for the full period of disability, even if the injured employee no longer works for you. If you have questions, please review this aspect of your policy with your corporate counsel.

Claims Pay Portal for Worker Benefits

You’ll receive an email from donotreply@commercebank.com with a link to our payment portal within one business day. For security purposes, you will need to validate the following information about your claim:

  • Claim number
  • Date of injury
  • Last four digits of your social security number

When you have a work comp claim with MEM, you have three options to receive your claim payments:

  • Debit card: funds deposited directly into your bank account via your debit card (recommended, quickest method)
  • Direct deposit (ACH): funds deposited directly into your bank account via a checking account and routing number
  • Check: physical check mailed to you

The payment portal has privacy and security safeguards in place to protect your information. The payment portal also conforms to industry security standards (such as requirements of the Gramm-Leach-Bliley Act, the Payment Card Industry Data Security Standard and the rules governing the ACH Network). You should only log on to the payment portal from a personal or non-public computer.

Please ensure the information you are entering is correct and that you are logging in within 10 days of receiving the email.

If you continue to have trouble, contact our Claims Service Center at 1.800.440.0593.

Note: If you see a page that says you’re locked out, you have exceeded your login attempts or your access has expired. Please contact your claims representative.

A confirmation page will display after you have submitted your payment type. You will also receive an email.

You have 10 calendar days to submit through the online portal process. After 10 days, your access will expire, and a member of our claims team will be in contact with you to discuss another form of payment or a reissue of electronic funds.

If your name is incorrect, or your address is incorrect and you’ve chosen check as your payment method, please contact your claims representative so an update can be made in our system.

Once you have completed the payment method selection process, it cannot be changed.

The time to receive your payment depends on the payment method selected. Direct to debit card is the fastest method, which could be received in 30 minutes. A mailed check could take up to 15 days.

If you have not received your payment within the above timeline for the payment method, please contact your claims representative.

Yes, you can select your payment method from your mobile phone or personal tablet. For security purposes, it is recommended that devices should have a firewall and antivirus software installed. Message and data usage fees may apply; check with your wireless provider for more information.

Financial limits for each payment type:

Check No limit
ACH No limit
Direct to debit $50,000

For direct to debit, your bank may have a lower limit. Please check with your bank.

Classification and Payroll Reporting

The calculation used for company owners and officers varies by state and can change each year. It is generally indexed to the average wage, as determined by each state’s insurance-governing department.

If a subcontractor is injured on the job, they will be treated as an employee of the general contractor for workers compensation purposes. While they may not be required by law to carry insurance on themselves, they can submit claims on a general contractor’s policy. Therefore, policyholders are charged a premium for the amount paid to subcontractors who can’t provide a valid workers compensation certificate of insurance. Learn more about subcontractor classification.

Report overtime payroll at the straight hourly rate. The proper way to report time-and-a-half payroll is to divide the total overtime payroll by 3 and subtract that amount from the gross payroll. To report double-time payroll, divide the payroll by 2 and subtract that amount from the gross payroll.

Payroll records must show overtime pay, separately by employee or in summary by classification in order to be deducted.

In some cases, yes. Typically, if employees are not engaged in construction work, they will be classified in the highest-rated classification for the work they perform. When performing construction work, wages may be divided into the appropriate classifications, provided the division is reflected in the original payroll records, in dollar amounts.

If wage divisions aren’t properly documented, employees’ wages will be classified in the highest-rated classification for the work they perform.

In general, no. The clerical classification code (8810) is a standard exception code, so division of payroll is not allowed. The only exception to this rule is for payroll for covered business owners, in which 10 percent of their payroll can be allocated to the clerical class code.

NOC means, “Not otherwise classified.” You can use this code when there is not a classification that closely matches your operation in the Scopes Manual.

Reporting and Managing Claims

As a Previsor policyholder, you can report a claim online or call Missouri Employers Mutual, which provides claims service for Previsor, anytime at 1.800.442.0593. You can also fax the injury report to 1.800.442.0597.

Initially, all we need to know is the:

  • Basic contact information for the company.
  • Injured employee’s name, social security number, state of hire and phone number.
  • Date the injury occurred.
  • Brief description of what happened.

You can follow up later with injury details, the injured employee’s employment status and treatment information. Report the claim online or call Missouri Employers Mutual, which provides claims service for Previsor, anytime at 1.800.442.0593. You can also fax the injury report to 1.800.442.0597.

To both help your employee return to work quickly and reduce costs, we encourage you to report injuries within 24 hours. State reporting laws vary, so check with your Division of Work Comp.

Yes. All work-related injuries, regardless of severity, should be reported to Missouri Employers Mutual, which provides claims services for Previsor. MEM will then report, as required, injuries to the state. This allows the state to accurately track workplace injuries.

In some states, you may choose to pay claims out of pocket if they meet certain conditions. Check your Division of Work Comp website, or contact MEM Claims Services at claims@mem-ins.com or 1.800.442.0593 to learn if your claim qualifies for out-of-pocket payments.

If your employee is injured at work, you should always file a claim with us. However, you may be able to file a report-only claim if certain conditions are met. The benefit of a report-only claim is that it doesn’t impact your e-mod and, therefore, your insurance premium. In some states, employers have the option to self-pay medical costs on report-only claims. If you wish to self-pay, confirm your eligibility with your claims representative when you report the claim.

It is difficult to estimate the exact effect an injury may have on your e-mod and on your premium. Your e-mod factor is based on your losses for the past three years, not including the most recent year, so a claim in 2020 will not impact your e-mod until 2022. The National Council on Compensation Insurance adjusts e-mod calculations each year to anticipate both a company’s losses and the losses of all businesses within the industry.

If you do not have your claims representative’s name or contact information, contact Customer Care at 1.800.440.0593.

We mail the injured worker a confirmation letter with the claim number on the business day after the claim is entered into our system. If your claim is medical only or lost time, your employee should have received this letter. They will not receive a confirmation letter for a report only claim. If you do not know your claim number, contact Customer Care at 1.800.440.0593.

Your claims representative is available by phone or text to help in many ways:

  • Evaluate your claim and explain next steps
  • Explain your benefits
  • Coordinate your care
  • Process payments for medical treatment
  • Process payments for lost wages, if applicable
  • Answer your questions
  • Update your employer

The medical provider should send all medical bills related to the injury directly to MEM at PO Box 12250, Overland Park, KS 66282. We will evaluate each medical bill and, once approved, issue payment directly to the provider.

If you or an employee receives any medical bills for the injury, please mail them to us at PO Box 12250, Overland Park, KS 66282. We will evaluate each medical bill and, once approved, issue payment directly to the provider.

No, you are not responsible for any outstanding balances for treatment related to a compensable injury or illness. If you receive an outstanding balance notice, please contact your claims representative.

Medical Care

The exact rules vary from state to state. In some states, you have the right to direct medical care for your employees. In others, your employees can choose from an employer-specified network. In still others, they are free to choose their own provider. Check your Division of Work Comp website to learn about your state’s employee rights.

If you can direct care in your state, you should designate your network or company physician and communicate this decision to all employees. If an injury occurs and no physician or network has been designated, you should still direct medical care according to your state’s laws.

To find a provider in MEM’s network, use this lookup tool through our medical network partner, CorVel.

They should bring the following information to the appointment:

  • Any medical records or films related to the injury
  • List of current medications
  • Work status report
  • Job description

The employee should also provide the medical facility with their claim number and MEM’s mailing address to send medical bills: PO Box 12250, Overland Park, KS 66282-2250

Yes, the employee should provide your claims representative with a status update after each appointment. They can answer any questions about the claim and will work with you and the injured worker throughout recovery and return to work.

Sometimes a claims representative will assign a nurse case manager to the file to assist with medical management. The nurse can help:

  • Ensure the employee gets the right treatment at the right time
  • Coordinate the treatment plan
  • Facilitate a safe return to work

Employers can provide injured employees with a pharmacy benefit coupon that lets them fill prescriptions pertaining to the injury with no out-of-pocket expense. Once we determine claims eligibility, the employee will receive a prescription card to cover ongoing medications.

Return to Work

Modified duties are tasks an injured worker can complete with restrictions during recovery. Your claims representative will work with you and the medical provider to determine whether temporary modified duties are a good fit for your employee.

Transitional duty allows injured employees to transition back to work safely and successfully by modifying their job duties. The employee enjoys the self-esteem that comes from working and may be able to return to full salary, while the employer is able to curb claims costs. Learn more about a return to work program.

Yes, absolutely. This helps you stay up-to-date on an employee’s progress. More importantly, it shows that you care and keeps the employee in the loop, which are critical parts of the recovery process.

Once employees have been released for work, even if it is for modified duty, they should let you know right away. At this point you can discuss any necessary or mandated restrictions – our return-to-work coordinator can help. Once employees are released back to full work duty, they are no longer eligible for workers compensation benefits.

Fraud

Abuse happens when someone uses the system in a way other than the intended purpose – that is, to help an employee recover from an injury and get back to work. Fraud involves blatantly false statements or representations to obtain or deny any benefit. Workers compensation fraud can come from various sources, including employers, employees, producers and more.

Any time there is abuse or fraud within the workers compensation system, it can affect your premiums and even the availability of coverage or treatment. View examples of work comp fraud.

As an employer, you play a significant role in preventing and identifying fraud and abuse, including maintaining open communication with employees about the seriousness of making false claims. You should:

  • Verify all certificates of insurance with subcontractors to ensure they are valid and have been properly issued.
  • Investigate all causes of work-related injuries.
  • Report work comp claims immediately to your insurance company.
  • Check in with injured employees on disability at different times of the day to ensure they are home.
  • Ensure your agent is listing proper job classifications and payroll accurately.
  • Encourage your employees to report suspected cases of fraud.

View more tips to prevent fraud.

As soon as you suspect fraud may be taking place, contact Missouri Employers Mutual, which provides claims services for Previsor policyholders, by calling 1.800.442.0593 or using the online form. You may also contact the Fraud and Noncompliance Unit of your state’s Department of Labor.

No. Surveillance should be left to the insurance company or to a hired contractor. Any recordings you collect on your own may be inadmissible in court.

You can request a statewide criminal record history on any job candidate or current employee from your state’s Criminal Records Division. No permission is required.

We do not recommend this approach. In general, terminating an employee before an investigation may expose you to more risk. Be sure to contact your attorney and your insurer before you take any action.

Contact our Special Investigative Unit at fraud@mem-ins.com or 1.800.442.0593. We will conduct an investigation and keep the employer advised of progress on the case.

Audits

Your business is always changing. As it evolves and grows, our premium consultation and audit services ensure you’re paying premiums based on your actual payroll and exposures. We conduct consultations for some customers to verify payroll and classification information. This allows us to help you account for things like employee turnover or growth.

In short, this year-end audit ensures you are paying on your actual payroll and risk exposures.

At the inception of your work comp policy, you will pay a deposit premium, based on estimated exposures. We will calculate your actual exposures at the end of your first policy period. One of our consultants will conduct this audit via phone or mail, or during a physical visit to your site. How your audit is conducted will depend on the size of your company and your potential exposures.

For some new policyholders (generally larger policies), we perform a new business consultation within the first three months of the policy. This is a great opportunity for you to ask questions about payroll classifications and payroll segregation to both ensure proper classification and avoid surprises (like higher-than-expected rates) later on.

Good recording keeping can save your business time and money during the audit process. As we begin the process, your consultant will let you know exactly what records you will need during the audit. This may include:

  • Payroll records: Payroll journal and summary, federal tax reports (941s and 1099s), state unemployment reports and individual earning records. Totals should be kept for overtime, when applicable.
  • General ledger: May be used to verify other records
  • Checkbook: May be used to verify other records
  • Cash disbursements: Subcontractor names and costs, costs of materials and casual labor
  • Certificates of insurance for subcontractors used during the audit period

Yes, you will have up to two weeks to get the appropriate certificates of insurance. However, it is always in your best interest to request a certificate from a subcontractor at the time the work is performed, rather than later, during an audit. You will be charged for those subcontractors who do not provide valid workers compensation certificates of insurance.

It may be easier to request certificates of insurance from your subcontractors’ insurance agents. You should request this information before the subcontractor begins work.

The actual time frame varies, but everything must be finalized 120 days after the expiration of the policy.

At the time of the audit, your consultant will explain any differences in audit payroll versus estimated or reported payroll. This is a great opportunity for you to ask questions, and make sure you understand any differences. Once the audit is submitted, we will generate a statement with the final premium determination and any adjustments to payroll or class codes.

Final copies will be mailed to you and to your insurance agent.

Have additional questions?
Contact us today.